Taking Minutes That Count

Taking Minutes That Count
Thursday 12 November 2020 (9:00am to 5:00pm)

Via Zoom interactive virtual workshop

Professional & Associate Members $675
Affiliate Members $775
Non Members $875

If you are a NSW public sector employee, then you are eligible for Affiliate membership free of charge. Click here to join.

This course is also available for in-house delivery. For more information please contact the Learning team on 02 8066 1900 or email learning@nsw.ipaa.org.au for a quote.

Course Overview


This course gives learners sensible and practical strategies to take minutes. It helps them to cut down on wasted time and learn how to identify what needs to go in the minutes. The course looks at the whole process from keeping the committee file and writing a sensible and practical agenda, to sending out the minutes and the action sheet. Learners look at many sets of minutes to give them ideas about how best to structure the minutes for each committee they work with.

Learning Outcomes


  • Understand the compulsory elements of minutes
  • Understand some of the implications on minutes of the Government Information Public Access Act (2009)
  • Have three useful structures for taking minutes of an item
  • Manage technical terms and acronyms
  • Have many templates to choose from
  • Improve skills after leaving the course.

ZOOM Virtual Classroom

Our virtual classroom consists of a facilitator teaching the class to students who are dialled in remotely to the class session. Presentation slides and other digital files can be presented during the training session using the Zoom platform and the student may either focus on these resources or the facilitator. 

To enable connection, you will require the following set-up:

- Sufficient internet connection – Zoom is successful on a 4G network. Any network better than 4G will enhance the student’s experience;
- A PC with a web-camera, microphone and the capacity to run the Zoom application to allow the facilitator to better interact with students in the same manner as a traditional classroom; and
- Sufficient sized monitor or screen



Benefits to your organisation

  • Fewer risks to the agency from inappropriate content in minutes
  • More useful minutes and more efficient turnaround times for minutes
  • More productive staff.

Benefits to you

  • Spend less time to get the minutes ready to go to the committee for approval
  • Have a clear idea of what you must keep records of
  • Leave with increased skills in listening for the key facts and strategies to manage those difficult meetings.

"The trainer was excellent. Very knowledgeable of the topic and very engaging."
Recent IPAA learner


4.5 stars
4.4 out of 5 (based on feedback from 30 learners)

NSW Public Sector Framework Capabilities


This course is targeted at Intermediate to Adept level. The following behaviours from the framework are covered:

Relationships: Communicate effectively

  • Prepare written material that is well structured and easy to follow by the intended audience.
  • Clearly explain complex concepts and arguments to individuals and groups.

Results: Deliver results

  • Contribute to allocation of responsibilities and resources to ensure achievement of team/unit goals.

Course Facilitator

Dennise Harris




Dennise Harris was a senior administrator and has extensive writing experience in many contexts in the public sector. She worked as a speech writer in a public sector organisation for several years. Dennise has been an Inspector of Schools and has lectured in English at Macquarie University. She has also held teaching and management positions. Dennise delivers IPAA NSW writing courses and has trained many hundreds of NSW public sector employees in how to write letters, briefing notes, reports and a wide range of other documents that public sector employees have to write.

Course Materials


All course materials (including the workbooks) will be made available through our digital learning space, Illuminate. Your Illuminate access details will be provided 7 days prior to the course date.

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Enquiries: For more information on our learning programs, please contact the IPAA NSW Learning Team on 02 8066 1900 or email learning@nsw.ipaa.org.au.
When
12/11/2020 9:00 AM - 4:30 PM
Where
Zoom NSW AUSTRALIA
 

Terms and Conditions
Payments

Payment is required prior to attending the event or course. Please contact an IPAA NSW staff member if an exception is required.

Payments - Online Events

If you have an outstanding invoice for the event, you will not receive a link to the live event. 

Online Events

Only people registered to the event can access the content. Do not share login details with people who have not registered to the event

Cancellation policy - Events
  • Cancellation must be in writing and confirmed by an IPAA NSW staff member
  • Cancellation received more than 10 business days prior to the event – no penalty will be incurred
  • Cancellation received within 6-10 business days of the event – 50% of the fee is payable
  • Cancellation received less than 6 business days prior to the event – 100% of the fee is payable
  • No show – 100% of the fee is payable
  • Registrations received less than 6 business days prior to the event are non-refundable.
Cancellation policy - Scheduled Courses
  • Cancellation must be in writing and confirmed by an IPAA NSW staff member
  • Cancellation received more than 10 business days prior to the start date – no penalty will be incurred
  • Cancellation received within 6-10 business days of the start date – 50% of the fee is payable
  • Cancellation received less than 6 business days prior to the start date – 100% of the fee is payable
  • No show – 100% of the fee is payable
  • Registrations received less than 6 business days prior to the start date are non-refundable.
Cancellation policy - Self-paced Courses
  • Cancellations are not permitted.

Note: If you do not cancel and do not attend and event or course, 100% of the fee must be paid.

Transfer policy - Events
  • All requests for transfers must be in writing
  • Substitute nominees may attend in your place where deemed appropriate; however, if a member wishes to substitute a non-member in their place the full fee will be payable.
Transfer policy - Scheduled Courses
  • All requests for transfers must be in writing
  • Your course registration can be transferred to another course without penalty if requested more than 10 business days prior to the course start date. Otherwise, the above cancellation policy applies. Transfers can only be requested when the course fee has been paid in full.
  • Transferring your registration to another person can be done at any time without penalty if nominee details are provided within a minimum of 2 business days prior to the course start date. Transferring from a member to a non-member will result in a fee increase in line with the non-member course fee.
Transfer policy - Self-paced Courses 
  • Transfers to another course are not allowed for self-paced courses.
We may in our discretion waive cancellation charges in exceptional circumstances, but we will not waive cancellation charges on account of work commitments.

Program Changes

IPAA NSW reserves the right to change programs/speakers/venue, or to cancel programs if the enrolment criteria are not met or when conditions beyond our control prevail. All registrants will be notified in the event of cancellation and their registration fee will be refunded.

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